Being shortlisted, interviewed and recommended for appointment is a huge step, but it is not quite the end of the process. Before a public service appointment is finalised, the department checks that what you declared on your Z83 and CV is true. These checks are sometimes called personnel suitability checks, and they are a normal part of public service recruitment.
Which checks are done
The exact checks depend on the post, but candidates can expect some or all of the following:
- Identity and citizenship — confirming your identity and, for non-citizens, your right to work in South Africa.
- Criminal record — usually through fingerprints. This is why the Z83 asks about convictions and pending cases.
- Qualification verification — confirming your qualifications with the institutions that issued them, and with SAQA for foreign qualifications.
- Previous employment and references — confirming your work history and speaking to referees.
- Financial and credit checks — for some posts, especially in finance and supply chain.
- Professional registration — confirming registration with the relevant council where the post requires it.
Senior managers and staff in sensitive posts may also need a security clearance, which is a more detailed vetting process done by the state security services and can take months. Advertisements for such posts usually state this requirement.
Why honesty on your application matters
A criminal record or a past dismissal does not automatically rule you out of every post. Departments look at the nature of the offence and its relevance to the job. What does rule people out — and can lead to dismissal later — is a false declaration. A fake or inflated qualification is a particularly serious matter that can lead to criminal charges.
How to prepare
- Keep your documents together. ID, certificates, academic records, professional registration certificates and proof of previous employment.
- Check that your names match. If your surname changed through marriage, or your ID shows a different spelling from your certificates, keep proof of the change.
- Choose referees carefully. Use recent supervisors who know your work, tell them they may be called, and make sure their numbers are current.
- Deal with outstanding issues. If you have an old matter that you believe was resolved, keep the paperwork that shows the outcome.
- Respond quickly. Fingerprint appointments and requests for documents usually have deadlines. Delays on your side delay your appointment.
How long it takes
Routine checks can be completed within weeks. Security clearances and verification of foreign qualifications can take considerably longer. Some appointments are made subject to the outcome of checks that are still in progress. Until you receive a formal offer in writing, avoid resigning from your current job.
After the checks
Once checks are complete and the appointment is approved, you receive an offer letter with your salary, level and start date. Read it carefully, and if anything differs from what was advertised, ask the human resources office before you accept. Our guide to salary levels explains the terms you are likely to see.